The Ecolibrium3 Bookkeeper will help advance our mission of building a sustainable and equitable community by helping carry out the sound financial practices that support our programming.

IDEAL SKILLS AND QUALITIES:

• Proficiency with QuickBooks Online
• Experience managing financial requirements related to grants, especially Federal 
• Experience managing books and recordkeeping to prepare for financial audits
• Attentive to detail
• Efficient and organized
• Demonstrated ability to work independently with minimal supervision, to prioritize and resolve problems, and to work under pressure
• Self-aware and communicative regarding needs and support needed to accomplish tasks
• Flexible and comfortable with change
• Committed to celebrating diversity, practicing inclusivity, and committed to advancing equity and accessibility for all

RESPONSIBILITIES:

• Record expenses, donations, transactions, and other financial data in QuickBooks Online
• Prepare invoices and receive payments
• Pay vendors
• Make bank deposits 
• Process payroll through QuickBooks
• Allocate costs and staff time to appropriate grants or projects
• Reconcile bank statements 
• Manage and keep up to date organizational financial processing software
• Prepare financial reports in an accurate and timely manner
• Prepare documentation for audit and 990, including preparation of required audit testing and other records
• Update and maintain handbooks for bookkeeping policies and procedures
• Maintain record-keeping system according to appropriate laws and regulations
• Perform other duties as required
• Each of our staff roles evolve as organizational needs change. The responsibilities of this job will therefore evolve over time in conversation with the employee

SALARY AND BENEFITS:

This is an in-person, 15-20 hours a week position. We would prefer the person we hire to be in the office two or more days a week to meet needs that arise throughout the week, but the schedule can be discussed and agreed upon as part of the hiring process. The pay range is $19-23 per hour, depending on experience, plus pro-rated PTO and holiday. 

TO APPLY:

To apply, please submit the following materials by midnight on April 28, 2024, to Lora Wedge at lora@ecolibrium3.org:

• Cover letter explaining your interest in the position, including a description of any relevant life or work experience
• Resume

Ecolibrium3 is an equal-opportunity employer committed to workforce diversity. 

The Ecolibrium3 Financial Manager will help advance our mission of building a sustainable and equitable community by helping carry out the sound financial practices that support our programming. We are looking for an experienced finance professional who can manage our growing organization’s finances at all levels. 

IDEAL SKILLS, QUALITIES & EXPERIENCE:

• Bachelor’s degree (Master’s degree preferred) in accounting or related field
• 5+ years of experience in financial management
• Proficiency with QuickBooks Online
• Experience managing financial requirements related to grants, especially Federal 
• Experience managing books and recordkeeping to prepare for financial audits
• Ability to develop and implement financial procedures and best practices
• Attentive to detail
• Efficient and organized
• Demonstrated ability to work independently with minimal supervision, to prioritize and resolve problems, and to work under pressure
• Self-aware and communicative regarding needs and support needed to accomplish tasks
• Flexible and comfortable with change
• Committed to celebrating diversity, practicing inclusivity, and committed to advancing equity and accessibility for all

RESPONSIBILITIES:

Financial and Grants Management (50%):

• Work closely with the CEO and COO to provide organizational financial management
• Develop financial procedures in partnership with COO and CEO
• Oversee and lead annual budgeting and planning process in conjunction with the CEO and COO; administer and review all financial plans and budgets; monitor progress and changes; and keep the leadership team abreast of the organization’s financial status
• Implement a robust grant and contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements
• Coordinate and lead the annual audit process; liaise with external auditors and the finance committee of the board of directors; assess any changes necessary
• Analyze and present financial reports in an accurate and timely manner
• Update and implement all necessary business policies and accounting practices; update and maintain handbooks for financial policies and procedures
• Prepare monthly, quarterly, and annual financial reports in an accurate and timely manner; effectively communicate and present the critical financial matters to the board of directors
• Manage organizational cash flow and forecasting
• Oversee purchasing and maintain vendor and bid records
• Manage insurance with broker
• Manage retirement funds with broker
• Manage and keep up to date organizational financial processing software
• Comply with federal filings for local, state, and federal agencies for agency licensure and management
• Maintain record-keeping system according to appropriate laws and regulations

Accounting (30%):

• Accurately maintain all general ledger accounts
• Reconcile bank statements
• Close the books at the end of the month and fiscal year, tying out balances
• Assist with audit and preparation of state and federal financial filings
• Allocate costs and staff time to appropriate grants or projects and prepare grant reports and billing
• Work with development staff to manage and reconcile fundraising records

Bookkeeping (20%):

• Record expenses, donations, transactions, and other financial data with appropriate allocations in QuickBooks Online 
• Prepare invoices and receive payments
• Pay vendors
• Make bank deposits 
• Process payroll through QuickBooks

Other:

• Perform other duties as required
• Each of our staff roles evolve as organizational needs change. The responsibilities of this job will therefore evolve over time in conversation with the employee.

SALARY AND BENEFITS:

The salary range for this position is $63,500-75,000, depending on experience.

As a place-based community organization, our work is in person. Accordingly, this is a full-time (40 hours per week), in-person position. Our normal work hours are 8:30 am-5:00 pm, Monday through Friday, with occasional evening and weekend commitments. We offer 10 employee-directed remote working days a year, 10 paid holidays, and 19 days of PTO that increases over years of employment.

At this time Ecolibrium3 does not offer a health care plan. Instead, employee compensation is set to accommodate employees purchasing their own plans. Eligibility for company retirement benefits of 3% company contribution and 2% match of employee contributions will occur after three months of employment. 

TO APPLY:

To apply, please submit the following materials by midnight on April 28, 2024, to Lora Wedge at lora@ecolibrium3.org:

• Cover letter explaining your interest in the position, including a description of any relevant life or work experience
• Resume

Ecolibrium3 is an equal-opportunity employer committed to workforce diversity.